In modern logistics, it is no longer enough to just know that a document has been issued. It is crucial to understand the entire issuance cycle; from the preparation of goods to the return of signed documentation and the completion of invoicing.
That is why we have developed the issue document tracking functionality in the WMS@SmartBit system, which allows for a complete overview of shipping process statuses in real time.
What does document tracking enable?
WMS SmartBit has become an important part of the company’s documentation system, as it allows monitoring of key events during document issuance:
- the document is prepared for shipment,
- goods under the document have been shipped,
- the confirmed document has returned to the company,
- the document is ready for invoicing.
In this way, warehouse, logistics, and administration always have a synchronized view of the status of shipments.
Simple entry via scanner
A special feature of the solution is very simple data capture directly via scanners in the warehouse.
At each step, the operator can:
- scan the document,
- confirm the status,
- and the system automatically records the time, user, and event.
This results in:
- reduced possibility of errors,
- elimination of manual recording,
- improved process traceability,
- faster communication between departments.
Event overview directly on the document
All recorded events are visible directly on the issue document. This allows the user to quickly see:
- who performed the change,
- when it was performed,
- in which stage the document is currently located.
This enables faster resolution of complaints, better control over shipments, and easier preparation for invoicing.
Advantages for the company
By using document tracking in WMS@SmartBit, the company gains:
✅ greater process transparency
✅ less administrative work
✅ faster information flow
✅ better control over shipments
✅ support for logistics digitalization
Digital traceability from warehouse to invoice
The document tracking functionality is another step towards a fully digitalized warehouse process, where all key events are recorded automatically and accessible in real-time.
WMS@SmartBit thus connects the warehouse, logistics, and administration into a unified process; without lost paperwork and without guessing where the document is currently located.
